May 2021 Update
It’s hard to believe that the end of the year is so close! Please take a few moments to look at the following updates and reminders. Please read carefully as there is a lot of information here!
Charms
CharmsOffice.com is where we house all of our travel information (enrollment, payments, fundraiser profits, etc.), attendance for performances, and band letter points. If you haven’t done so already, please log in to Charms and verify that all information (contact and financial) is correct. For information on accessing Charms, please refer to this page.
As a reminder, individual travel financial information will not be shared over email. Please access Charms using the information above for information specific to your account.
April fundraising profits will be entered into Charms as soon as we receive the reports from the fundraising companies. They will count toward an on-time payment for April.
Current Payments
At this point, at least $761.50 ($700 for those without trip insurance) should be applied toward your trip balance. When looking in Charms, each traveler’s total remaining amount due for the trip should be at $900 or lower (see image below).
Each payment is the listed amount on the due date. Payments made after the due date will be charged a $20 processing fee. There are no exceptions to this, including absences.
Accrued payments and fundraising profits automatically cover the payments until that balance is under the total amount that should be turned in. You do not need to specify when you want to use the available funds.
Future Payments
For middle school families, if you plan to make a cash or check payment have not turned it into your school’s band director, please bring it to West. The middle school directors have forwarded all on-time payments and will no longer be accepting payments this school year. Remaining payments can be made online or in/person at West by cash or check.
For ALL families, as the May payment date has passed, there are no remaining trip payments due this school year. The next payment is due on September 13.
If you need to catch up or would like to get ahead of the payment schedule, you are welcome to make online payments over the summer. Please know, however, that these payments will not be logged in to Charms until September. Please refrain from mailing payments while school is out of session. These will not be accounted for until after school resumes in September.
Fundraisers
We will resume fundraising in September. We had planned on doing a Yankee Candle Fundraiser, but Yankee Candle’s fundraising arm has closed due to the pandemic. We are looking for a replacement.
Updated Trip Cost
A potential adjustment in the total cost for the trip due to bussing, hotel, and ticket costs will be known in September or October. Payment adjustments will be emailed to the addresses provided on the commitment form for all travelers and parents. If you would like to update any of these email addresses, please reply to this email.
Overpayment
As you plan your fundraising and payments, please also be aware that we cannot return more than $100 of payment beyond the cost of the trip due to overpayment. This becomes a liability as it can look like the school is being used for a pass-through. Please remember that fundraising profits cannot be returned for any reason. Please plan ahead!
Itinerary
The itinerary that we have available on our website is tentative. It is very close to what we will be following, but there may be updates including shifting around what we do from day to day.
If you plan on being in the Disney parks on the same days that we’ll be there, please hold off on purchasing tickets until we have a more final schedule in the fall.